What Is Payroll Processing?
Payroll processing is the monthly work of paying your employees correctly. It covers:
Calculating each person’s salary after attendance, leave and bonuses
Deducting PF, ESI, professional tax and income tax (TDS) where applicable
Making payslips
Paying the deducted amounts to the government on time
Filing the returns that go with them
One small mistake, such as a wrong deduction or a late payment, can mean penalties or unhappy employees.
What’s Included: Payroll Services in Bhubaneswar
With payroll services in Bhubaneswar through WhereIsMyCA, you get:
| Work | What you receive |
|---|---|
| Salary calculation | Monthly salary sheet based on attendance, leave, overtime and incentives |
| Payslips | A clear payslip for every employee each month |
| PF and ESI | Calculation, payment and monthly filing, where they apply to you |
| Professional tax | Calculation and payment as per the state rules |
| TDS on salary | Tax worked out for each employee, deposited and filed on time |
| Reports | Monthly payroll summary, and bank file for salary transfer |
| Records | Employee-wise salary history for audits and notices |
Which Payroll Rules Apply to Your Business?
| Rule | Applies when | In simple words |
|---|---|---|
| PF (Provident Fund) | Generally for establishments with 20 or more employees (and by choice for smaller ones) | Employee and employer each contribute 12% of basic pay. PF is mandatory for employees earning up to ₹15,000 a month. |
| ESI (health insurance) | Generally for establishments with 10 or more employees, for employees earning up to ₹21,000 a month | Both employee and employer contribute a small percentage. It gives medical and sickness benefits. |
| Professional tax | Based on state rules | A small tax on salary, set by the state government. Odisha has its own rules. |
| TDS on salary | When an employee’s yearly income is taxable | The employer deducts income tax from salary every month and deposits it with the government. |
How to Book a CA for Payroll Processing
Share Your Business Details
Provide your employee list, salary structure, and payroll requirements.
Compliance Assessment
The CA reviews applicable tax, payroll, and labour law requirements.
Payroll Setup
Your payroll system is configured and tested using your business data.
Review & Approve Payroll
Check and approve the monthly salary sheet before processing.
Tax Payments & Filings
The CA handles applicable statutory deductions, payments, and returns within the prescribed deadlines.
Common Payroll Mistakes to Avoid
Paying salary without checking PF and ESI applicability
Deducting TDS but depositing it late
Not updating the salary sheet for joiners and leavers
Ignoring professional tax rules for your state
Not giving employees Form 16 on time
Keeping payroll only on a spreadsheet with no records for audits or notices
Why Choose WhereIsMyCA for Payroll in Bhubaneswar?
Looking for a CA for payroll in Bhubaneswar? Here’s how WhereIsMyCA can help your business:
Get help from a verified, practising CA.
Manage PF, ESI, professional tax and TDS on time, as applicable to your business.
Get clear payslips and easy-to-understand payroll reports.
Manage payroll, accounting, bookkeeping and GST return filing in one place.
Keep your financial records organised and ready for tax audits.
Frequently Asked Questions
What is payroll processing?
It is the monthly work of calculating salaries, making deductions, preparing payslips and paying the related government dues on time.
Do I need to outsource payroll?
Not always, but it helps if you do not have a payroll person, or if mistakes in PF, ESI or TDS are costing you time and money.
Is ESI mandatory for my business?
Generally, ESI applies to establishments with 10 or more employees, for employees earning up to ₹21,000 a month. Your CA checks your case.
What are payroll processing fees in Bhubaneswar?
They depend on the number of employees, which compliances apply and how many changes happen each month. Share your details for a clear quote.
What are payroll charges per employee?
A per-employee monthly rate, usually lower for bigger teams. Your CA explains what is included.
Is there a payroll package for startups?
Yes. It covers salary processing, payslips, PF, ESI, professional tax, TDS and Form 16.
What happens if I pay PF or TDS late?
You may pay interest and penalties, and can receive notices. A CA tracks the dates so this does not happen.